THE MEETING OPERATING SYSTEM FOR TOASTMASTERS CLUBS
Less Administration. Better Meetings.
TM Club Hub standardizes how Toastmasters meetings are planned, prepared, and run — from meeting creation and role sign-ups to live agendas and attendance — all in one place. Create a meeting in seconds, empower members to participate, and give every officer the tools to run consistently excellent meetings.
Originally built for Early Birds Toastmasters. Now designed for every Toastmasters club.
Running order
Auto-stamped
06:30
Opening & Meeting Protocols
06:35
Prepared Speeches
Live06:56
Table Topics
07:11
Evaluations
07:23
Awards & Close
Running a Toastmasters meeting shouldn't require spreadsheets, WhatsApp, and memory.
Every week, club officers rebuild agendas, chase members to fill roles, answer the same questions, and reconcile attendance after the meeting. When officers change, knowledge often leaves with them. TM Club Hub replaces scattered documents and manual coordination with one consistent workflow — so every meeting runs the same way, regardless of who's organizing it.
From planning to applause in four simple steps.
STEP 01
Create the meeting
Choose a meeting date and TM Club Hub automatically prepares your club's standard agenda with meeting segments, timings, and running order already in place. Need something different? Easily customize the agenda for contests, club elections, Moments of Truth, inductions, or special meetings.
STEP 02
Open role sign-ups
Members are automatically notified when a meeting is created. They can browse upcoming meetings and volunteer for speeches, evaluations, and meeting roles — while officers stay in control, able to assign or reassign roles whenever plans change.
STEP 03
Help everyone prepare
Every meeting role includes practical checklists and guidance, helping members understand exactly what's expected before they walk into the meeting.
STEP 04
Run the meeting
Share a live meeting agenda using a public link or QR code. Members, guests, speakers, and online participants all follow the same running order while officers keep the meeting moving with confidence.
Everything your club needs to run better meetings.
AGENDA
Meetings that organize themselves
Create a meeting once and TM Club Hub automatically prepares your club's standard agenda, complete with meeting flow, timings, and speaking segments. Spend your time planning great meetings — not rebuilding the same agenda every week.
ROLES
Members sign themselves up
Members can browse upcoming meetings and volunteer for speeches, evaluations, and meeting roles at their convenience. Need to make changes? Officers can instantly assign or reassign roles whenever circumstances change.
PREPARATION
Every member knows what's expected
Built-in role checklists and preparation resources help members confidently perform every meeting role — from Timer to Toastmaster of the Day.
SHARING
Everyone follows the same agenda
Generate a live, shareable meeting agenda with a public link and QR code that works equally well on meeting screens, online meetings, or mobile devices.
NOTIFICATIONS
Keep members informed automatically
Members receive email notifications whenever meetings are created or updated, ensuring everyone knows when and how they can participate.
OFFICERS
Built for officer continuity
Any authorized club officer can create meetings, manage role assignments, and keep the club running smoothly. Officer transitions become easier because the system preserves the club's meeting process — not just its data.
ATTENDANCE
SoonAttendance without paperwork
Track attendance for members, visiting Toastmasters, and guests using quick digital check-ins, giving your club accurate records with minimal effort.
INSIGHTS
SoonUnderstand how your club grows
See attendance trends, speech participation, role-taking, and member engagement throughout the Toastmasters year to help both members and officers make better decisions.
By the numbers
Agendas, built for you
To claim a role
Agenda on any screen
Spreadsheets to maintain
Built for today. Growing with every club.
Run every meeting
Automatic meeting creation
Standardized agendas
Member role sign-ups
Officer role assignment
Role preparation resources
Live meeting agenda
Shareable links and QR codes
Meeting history
Multi-officer management
Meeting Attendance Records
Member attendance
Visiting Toastmaster attendance
Guest attendance
QR check-in
Attendance dashboards
Club Voting
Best Speaker voting
Best Evaluator voting
Best Table Topics voting
Club intelligence
Participation analytics
Attendance trends
Member growth insights
Club dashboards
Calendar integrations
Built by Toastmasters, for Toastmasters.
William Ochomo
Founder & Lead Developer
Software Engineer and Toastmasters leader with hands-on experience serving as Vice President Public Relations for two terms, Vice President Education, and Club President. William combines his expertise in enterprise software development with practical club leadership to build systems that standardize meeting management and help clubs spend less time on administration and more time developing communicators and leaders
Nicholas Njubi
Partnerships & Data Governance
Technology professional and Distinguished Toastmaster (DTM) with extensive Toastmasters leadership experience. Having served as Club Vice President Public Relations, Club Vice President Education, Club President, Area Director, and currently serving a second term as Vice President Education at Early Birds Toastmasters, Nicholas helps shape club partnerships while championing responsible data governance, privacy, and member trust across the platform.
David Warui
Product & Delivery
Project Manager and Business Analyst with practical leadership experience in Toastmasters, having served as Sergeant at Arms for two terms and currently serving as Club President of Simba Toastmasters Club. David ensures TM Club Hub delivers practical solutions that align with the operational needs of clubs while maintaining a seamless user experience.
Dr. Kevin Rubia
Toastmasters Advisor
Medical Doctor turned Clinical Psychologist and Distinguished Toastmaster (DTM) with extensive leadership experience across Toastmasters International. Having served as Toastmasters Leadership Institute Chair, Division Director, Area Director, Club President, Vice President Education, Vice President Public Relations, and Sergeant at Arms, Dr. Rubia provides domain expertise to ensure TM Club Hub faithfully reflects Toastmasters International processes and best practices.
Frequently asked questions
Give your club its meetings back.
Spend less time rebuilding agendas, chasing role sign-ups, and coordinating meetings across multiple tools. TM Club Hub brings planning, participation, preparation, and meeting delivery together in one beautiful experience — so your club can focus on what matters most: helping members become better communicators and leaders.